This role plays an important part in coordinating and preparing high-quality tender submissions that support the business in securing new projects and opportunities.
Working closely with multiple internal teams, you’ll help ensure submissions are organised, compliant and delivered within tight deadlines. This is a great opportunity for someone who enjoys working with detailed documentation, coordinating stakeholders, and contributing to successful project bids.
What's in it for you?
- Full-time permanent opportunity
- $100,000-130,000 package
- St. Leonard’s office location, with hybrid work model
- Opportunity to work closely with senior leaders and project teams.
- Exposure to large-scale tenders and business development initiatives.
- Supportive team culture with opportunities to grow your career in bids, marketing or project coordination.
Main responsibilities include:
- Coordinate and assist with the preparation of tender submissions, capability statements and EOIs.
- Ensure submissions meet client requirements and strict deadlines.
- Organise bid meetings including kick-offs and review sessions.
- Prepare agendas, record minutes and track key actions.
- Proofread and format submission content to ensure clarity and professional presentation.
- Compile proposal documentation in line with submission guidelines.
- Support the preparation of materials for post-tender presentations and interviews.
- Maintain the internal bid content library including CVs, case studies and project information.
- Assist with panel applications and prequalification documentation.
- Coordinate printing, binding and delivery of hard copy submissions when required.
- Provide general administrative support to the bid team.
The ideal candidate:
- 2+ years’ experience in bid coordination, submissions or administrative support.
- Strong organisational and time management skills.
- Excellent written and verbal communication.
- High attention to detail with strong document formatting skills.
- Advanced Microsoft Office skills (Word, PowerPoint, Excel)
- Experience with tender submissions or proposals (advantageous)
- Adobe InDesign or similar design tools (desirable)
- Proactive, reliable and able to manage multiple deadlines.
- Strong stakeholder and relationship-building skills.
If this sounds like the idea role for you, apply today!
Any questions, please email niamh@maydayrecruitment.com
Any questions, please email niamh@maydayrecruitment.com
