About the Role
In this role you will support two senior leadership teams, delivering executive level assistance while coordinating and monitoring engineering project activities. You will be the trusted right hand to senior stakeholders, ensuring smooth day-to-day operations and efficient delivery of project outcomes.
Key Responsibilities
- Provide comprehensive administrative and executive support to senior leaders
- Coordinate project timelines, milestones, meetings, and documentation
- Prepare reports, presentations, and communications for internal and external stakeholders
- Format tender documents and prepare pitch packs
- Manage calendars, travel arrangements, and inbox correspondence
- Assist with budget tracking, procurement, and vendor coordination
- Maintain accurate records, registers, and project files
- Contribute to process improvement across administrative and project workflows
- Experience as a Personal Assistant, Executive Assistant, or Project Administrator
- Strong organisational skills with the ability to prioritise competing deadlines
- Excellent written and verbal communication skills
- High level of attention to detail and confidentiality
- Proficiency in Microsoft Office and project management tools
- A proactive, solutions-focused mindset with the ability to work independently and as part of a team
- Work in a collaborative, professional, and people-focused environment
- Be based in the heart of Melbourne CBD, close to transport, cafés, and amenities
- Opportunities for career development within a growing engineering firm
- Competitive salary and benefits package
If this opportunity sounds right for you, we’d love to hear from you! Click Apply Now , or get in touch for a confidential discussion.
Diversity & Inclusion
At MAYDAY Recruitment, we celebrate diversity and proudly represent inclusive employers.
We warmly welcome applications from people of all backgrounds, experiences, and identities—including Aboriginal and Torres Strait Islander peoples, culturally and linguistically diverse individuals, people with disability, mature-age workers, and members of the LGBTQIA+ community.
We’re committed to ensuring every candidate feels valued, respected, and supported to reach their full potential.
