MAYDAY Recruitment is seeking a proactive and detail-oriented Project Coordinator to support the successful delivery of a major New HQ project. This is an exciting opportunity to work closely with a Project Manager, engineers, external consultants, and internal stakeholders to coordinate the planning, fit-out, and relocation to a brand-new head office site.
You will play a key role in ensuring the project is delivered on time, within budget, and aligned with business requirements.

What's in it for you?

• 12-month fixed term contract 
• $75,000.00 - $85,000.00 + super (depending on experience)
• Office based in Macquarie Park
• Full-time in the office, Monday - Friday: 8am - 5pm
• Be part of a high-impact project 
• Work alongside experienced professionals in a collaborative environment
• Gain exposure to large-scale project delivery and stakeholder management

Key Responsibilities:

• Support the Project Manager and engineering team by coordinating project timelines, milestones, and interdependencies
• Monitor and communicate timeline impacts, risks, and variances to key stakeholders
• Prepare, manage, and submit project documentation in line with build and fit-out requirements
• Assist in compiling and updating User Requirement Specifications (URS) in collaboration with stakeholders
• Research and document technical requirements for laboratory, warehouse, and manufacturing fit-outs
• Provide support to ensure the new site meets agreed standards, specifications, and business expectations
• Assist with planning and executing the office relocation during final project stages
• Manage and update the project SharePoint page, including communications, updates, and documentation
• Prepare reports, presentations, meeting minutes, and track actions
• Provide general administrative and coordination support to the broader project team

About You:

• 1–3 years’ experience in a similar role
• Strong communication and organisational skills
• Detail-oriented with the ability to manage deadlines
• Collaborative and proactive approach
• Proficient in Microsoft Office Suite (essential)
• Ability to learn and adapt to new systems and software
• Enthusiastic, proactive, and driven
• Quick learner with a flexible and agile mindset
• Self-motivated with strong initiative
• Collaborative team player with a positive attitude
• Friendly, approachable, and professional

• If you’re ready to take the next step in your project coordination career, apply now with MAYDAY Recruitment!