This is an excellent opportunity for an organised and proactive Team Assistant to join a fast-paced corporate environment. The role plays a pivotal part in supporting multiple General Managers within the finance division, ensuring seamless day-to-day operations through exceptional diary management, coordination, and administrative support.
This role is a temporary assignment from 6 th July 2026 to 9 th October 2026, providing leave cover for an existing team member. Full commitment across this period is essential. Candidates seeking an immediate start or shorter-term opportunities may find this role is not the right fit.
What’s in it for you?
- Temporary assignment from 6 th July – 9 th October 2026
- $650 p/day inclusive of superannuation
- Join a well-established global organisation with a collaborative and inclusive culture
- Hybrid working model – 3 days in the office minimum required
- Standard business hours: Monday – Friday, 8:30am – 5:00pm
- Sydney CBD location, next to bus and train links
- Comprehensive handover and training provided with the existing Team Assistant
- Opportunity to work closely with senior leaders across a large finance division
Key Responsibilities:
- Provide high-level diary management support to 6–7 General Managers within the finance team
- Coordinate meetings, manage scheduling conflicts, and ensure calendars are structured effectively
- Arrange internal and external meetings, including liaising with Executive Assistants across the wider business
- Coordinate team meetings, including catering and meeting logistics
- Manage corporate AMEX reconciliations and process invoices through accounts payable systems
- Coordinate domestic travel arrangements, with occasional international travel bookings
- Support onboarding and offboarding processes, including arranging equipment, access passes, and team logistics
- Process internal forms, approvals, and general administrative requests
- Provide ad hoc administrative support to the broader finance team as required
The Ideal Candidate:
- Previous experience in a Team Assistant or Executive Assistant role within a large organisation
- Strong diary management experience supporting multiple stakeholders
- Highly organised with the ability to manage changing priorities and deadlines
- Confident communication skills with the ability to build relationships across all levels of the business
- Proactive, approachable, and collaborative working style
- Experience within insurance or financial services is advantageous but not essential
